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Many busy companies will have too much wasted printing and excessive stocks of toner with the drive to become leaner and more efficient coming, understandably, from the desire to save money.
Delivering the “paperless office” is about being more productive, efficient and secure; all of which saves on the bottom line. Getting a clear understanding of the current costs, wastage, duplication and inefficiency is the first step and only then can a plan be made to make improvements.
Four steps to Green Print Solutions:
1. First of all we arrange a full audit of your network of printers. This 1-3 month snapshot will encompass all of your printers and copiers to highlight costs, volumes of use, trends, reliability and duplication.
2. Understanding your business challenges and how technology may help to improve efficiencies
3. Review of data to investigate areas where greater efficiency could be made, rationalisation achieved and energy use reduced.
4. Implementation:
- Document distribution – delivering documents and faxes electronically (to cut printing, postage, energy use and speed up working times)
- Document Capture – getting paper into electronic format and integrate into business applications to make sharing easier
- Document Creation – simple printing tools to standardise drivers, reduce waste, manage colour costs and take the stress out of printing
- Document Management – easy filing, easy retrieval and automation of printing rules (mono, duplex, maximum quantities, etc)
Objectives of Green Print Solutions
- Reduce output volumes
- Reduction in tree use and a ‘greener’ office
- Save money
- Create greater visibility, accountability and control overheads
- Save valuable space taken up by an ever growing number of fax machines, scanners, printers and copiers, not to mention the toners, cartridges and other accessories needed to run them!
- Improve the efficiency through smart use of technology and working methods
To investigate how your business could achieve a ‘paperless office’, reduce costs and improve your carbon footprint, then contact us for a FREE Print Audit of your company.
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